If you will no longer be needing our childcare services at least thirty days advance notice needs to be given to us. Whenever possible even more notice is better. This helps us tremendously. Reason being, unlike childcare centers we can only take 14 children. So when we are full we are forced to say NO to all incoming requests for childcare.
If we have advance notice of discontinuation of needed services then it is possible for us make future arrangements with new family’s inquiring about daycare for their child. This helps to keep our open spots fluctuation to a minimum, and helps us be able to focus more on being the best childcare providers we can be, instead of worrying about “the bills”, and putting food on the table.
The first 30 days will be regarded as a trial period, in which case either party may terminate the contract without notice. After the first 30 days of enrollment, 30 days written notice from parent or provider is required to terminate the contract, with the exception of gross misconduct on part of the provider, parent, or child. This is grounds for immediate discontinuation of service. In cases of non-payment, legal action may be taken, and the parents will pay all legal fees incurred.
We allot ourselves 2 weeks of vacation a year. The dates of our vacation will be posted at least one month in advance. Regular payment rates apply for our vacations, your vacations, weeks with holidays, and provider’s sick/personal days.
Note:Parents are responsible for finding back-up care for their children during provider vacations, holidays, and sick/personal days resulting in the daycare closing.
Payment is due on the first business day of each month or on the first day of the month attending daycare. If received after the second business day of the month a $40 late fee will be charged. It must be understood that to hold your child’s space, payment must be paid whether your child attends or not. Payment is based on contract, not attendance.
Your daycare tuition will remain the same (AKA grandfathered in) through your child’s first day of enrollment to their last except in the following scenarios. (1) When graduating from Infant/Young Toddler class (0–2 yrs) to Older Toddler/Preschool class (2 yrs +). (2) When changing contracted days of attendance. (3) Stopping and then restarting paid attendance in our daycare. In all scenarios your new payment will default to the current price of the newly enrolled schedule.
The following paragraph only concerns part-time schedules. Unfortunately, we cannot switch around your child’s scheduled days of enrollment on an occasional or semi-occasional basis. In other words, your days contracted are your days and cannot be altered on a weekly basis. If you feel you need and/or want a more flexible schedule then you may want to consider adding days or going to full time. However, keep in mind you can also pay for extra days on an as needed basis for the cost of your current average daily amount (e.g. If you pay $130 per week each additional day would be $65 per).
Note: To figure out the monthly payment you do the following, (weekly amount × 52 weeks ÷ 12 months = monthly amount).
Due to the inconvenience of NSF checks, a $50 fee will be charged for NSF checks.
If your child is picked up after the agreed upon time there will be a late charge assessed of $1.00 for every one minute (unless prior arrangements have been made). Please be courteous and arrive on time. After hours is time with our family.
This is our home as well as our business, so please be respectful of our family and home by adhering to the policies and procedures outlined in the parent handbook. We realize this is a lot of information to absorb. Because of this, please keep your parent handbook accessible so you can periodically review our policies and procedures as necessary. We reserve the right to amend any portion of the Parent-Provider Contract/Enrollment Application, and Parent Handbook at any time. If and when we do make a change to the contract you will be given a copy.
Please feel free to come and go at anytime to visit your child. However, please keep in mind that in doing so it can prove to be disruptive to the other children in our care. During times like these the other children have a hard time listening and following our directions. Also, please be aware that because of our convenient after hours and flexible schedules children may be sleeping.
Furthermore, if you or any other part of your family i.e. (grandparents, etc) would like to come and visit or play with the child for an extended period of time, please take the child in question out of the childcare, to places such as your home, a park, or on a walk, etc, after which, feel free to bring the child back to childcare.
We believe that the discipline of a child is achieved through patience, consistency, and positive reinforcement. We also try and teach the children in our care manners, kindness and to be respectful to others. One of the ways in which we do this is by the example we as providers set. We understand that our actions and reactions speak much louder than our words. The children are explained the rules of the childcare frequently, so they know what’s expected of them. Once a child is old enough to understand the rules and disobeys them by, exhibiting inappropriate behavior (hitting, aggression, etc), hurts others, or property, the following developmentally appropriate guidance techniques will be used.
These techniques are as follows:
Positive Reinforcement: The child will be encouraged when he or she is demonstrating acceptable behavior.
Redirection: The child is redirected to another activity and given an opportunity to try again at another time.
Time-Out: The child is separated from the group for an age appropriate amount of time (one minute per one year of age). This technique is only used when a child repeatably will not follow our directions or listen to our words, is exhibiting temper tantrum type behavior, or hurting ones self, others or equipment. When the child shows that he or she is ready to demonstrate acceptable behavior, they are encouraged to join the rest of the group to try again.
Last Resort: When a child’s behavior is continually upsetting or dangerous to others, a conference will be called with the parents. If the problems cannot be resolved, arrangements will have to be made for the child to go elsewhere for care.
Note: Sometimes if both a parent and a provider are both in the same area (examples would be during drop-off and pick-up times) a child may forget the rules or test the boundaries. Please help show your child that you respect us, the rules of our house, and our property by reminding them that the rules still apply when you are around. We will also remind them of the rules and correct them if needed.
We have well organized, separate, age appropriate toys for the toddler and infant. Infants will not be allowed to be around or play with small objects and toys.
During the initial adjusting period we encourage your child bring a piece of home with them; a special blanket, toy, or teddy can be very comforting. Photos of family members, neighbors, and pets can be left with us to help remind your child of familiar people if he or she feels lonely.
However, please do not bring your child’s toys to daycare except on designated sharing/show and tell days. As much as we try to encourage sharing, this seldom works when it is the child’s own personal toy. It only causes problems between them and the other children. Never send your child to daycare with toy weapons.
The purpose of this Parent Handbook is to outline the policies and procedures under which we operate as licensed child care providers.
It is important that you feel comfortable with our policies and procedures. If you do not understand something, have a concern, or you feel uncomfortable with one or more of our policies and/or procedures it is important that you express that to us before enrolling your child in our daycare.
We are always open to suggestions and feel communication is a very important part of a quality daycare. If there are any problems or concerns in the future, we encourage you to talk to us about them. If a lengthy discussion is needed, a time that is convenient for both of us will be scheduled, as the other children still need our attention during business hours. Thank you for the opportunity to work with you and care for your little one. We look forward to a future of keeping your child smiling and safe.
Note: By signing the Parent-Provider Contract/Enrollment Application, it is understood that all of the policies and procedures of KizTreehouse handbook are understood and agreed upon.
We take the well-being of your child very seriously and work hard to provide an environment that is as healthy as possible. We are committed to keeping our home and the children in it as clean as possible, in order to help minimize and/or prevent the spread of germs.
Beginning at 18 months old we have the children start to brush their teeth every day after dinner & breakfast time. This helps the children develop a life long habit of oral hygiene.
Hand washing is the single most effective practice in preventing the spread of germs. We wash our hands many times throughout the day, as well as the children’s hands before and/or after engaging in a thorough list of activities.
Rayelle and Kieron wash their hands:
- Before beginning work
- Immediately before handling food or feeding children
- After using the toilet, helping a child use the toilet, or after changing soiled clothing or diapers
- After coming into contact with any bodily fluid, such as a wet or soiled diaper, runny nose, spit or vomit
- After handling a pet or pet equipment
- Whenever hands are visibly dirty
- After cleaning a child, the room, toys, or bathroom
- Before giving medication or applying ointment
- After work
Children wash their hands:
- Immediately before and after eating
- After using the toilet or having soiled clothing or diaper changed
- Before and after using water tables
- After using play-dough or other substances
- After playing on the playground
- Whenever hands are visibly dirty
- Before going home
- Cleaning and Disinfecting
Our home is kept clean and disinfected at all times. We thoroughly clean surfaces that children come in close contact with using soap and water, or Lysol, etc. The high chairs are cleaned between each use, and the diaper changing tables are cleaned and disinfected between each diaper change. Toys are cleaned and disinfected often, and water-play tables are cleaned and disinfected before being filled with water and carefully supervised when in use.
We have a Purell automatic sanitizing station outside the daycare entry door. We encourage all parents to do the following before entering and exiting the daycare. (1) Before entering the daycare please sanitize your hands and your children’s hands using the sanitizing automatic dispenser. (2) After exiting the daycare please once again sanitize your hands and your children’s hands using the sanitizing automatic dispenser. Doing so will help keep outside germs from coming in and prevent inside daycare germs from coming back out.
Kids get sick, it’s a unfortunate fact of life. But by continually practicing good hygiene, at KidzTreehouse, kids get sick less.
For the health and safety of your child and all of the children in our daycare, please do not bring your child to childcare sick. In which case we in turn may become sick making it difficult to care for the children at the high standards that we have set for ourselves. We can only care for children with mild cold like symptoms that are otherwise feeling and acting well. Mild cold like symptoms are clear runny nose, slight cough, and a slight or no fever. If you are not sure if your child should be brought to childcare, then please call and check with us. If a child becomes ill during childcare hours the parents will be contacted to pick up their child. Parents need to pick up their children within one hour of being notified. If parents are not available, the emergency contact person will be notified.
Note: Once the child is removed from daycare due to illness, they may not return to childcare for 24 hours and until symptoms requiring removal are no longer present. The child must also be void of any contagious disease, unless accompanied by a doctor’s note stating the illness in question is not contagious, and the child is other wise feeling well enough to participate in our daily schedule.
A child with any of the following illnesses must be completely free of any symptoms before returning to daycare. If the child is taking antibiotics for an illness, the child may return to daycare after the initial 24 hours of beginning antibiotics as long as he or she has a slight to no fever (under 100F under the arm), no longer contagious, and is otherwise feeling well enough to participate in our daily schedule. Signs of illness include the following; unusual lethargy, irritability, persistent crying for no reason, runny nose (more than clear), cough (more than slight), difficulty breathing, diarrhea, vomiting, mouth sores, rashes (note from doctor stating non-contagious is ok), pink eye, chicken pox, mumps, measles, roseola, hepatitis A, impetigo, lice, ringworm, scabies, strep throat, scarlet fever, tuberculosis, shingles, and any other contagious disease or rash. Any child with a fever of 100 degrees or above, orally (in the mouth), or axillary (under the arm), may not attend daycare. State law requires that we notify parents of children who have been exposed to certain contagious diseases. Please notify us if your child becomes infected, so a note can be posted.
Note: A fever in and of itself is not all bad (given that it is not too high). A fever is your bodies natural way of trying to protect it self against what ever virus or bacteria is attacking it. Illnesses that cause fevers cannot live in our bodies’ abnormally hot environment. However, a fever is an obvious indicator that the child is sick and possibly contagious, therefore requiring exclusion from daycare.
If your child will not be attending daycare due to illness or other, please let us know as soon as possible so the day’s activities won’t be held up waiting for your child to arrive. Also, we need to know how many children we need to prepare meals for. No discounts will be given for your child’s absences due to illness or vacations. If your child will not be attending daycare for what ever reason, you are still required to pay.
We do not give medications to the children. If your child needs to be medicated in order to get through the day, and be able to comfortably participate in our classroom activities, then it is quite possible he or she may be too sick to attend daycare. We will however give certain doctor prescribed medications to the children, of course given that they are no longer contagious, and only if the medication consent form has been signed. Examples of these would be; antibiotics for ear infections etc and Tylenol for teething or pain associated with bumps or bruises (not to bring down a fever). If you’re not sure if we will administer a certain medication or not, please feel free to ask.
We are required by law to report any suspected incidents of possible child abuse or neglect. Your child can be questioned by child protective services at any time without your consent.
We know that children also learn through play; because of this, we do not under estimate its importance on a growing child’s mind, body and spirit. Therefore, the children under our care receive lots of both free-play and structured-play throughout each day. During structured-play we primarily have only one group of toys or activity out at a time in order to allow the children to concentrate fully on each thing they do. Age appropriate activities will be scheduled with the flexibility allowed to respond to the needs of each individual child and their various ages. Activities that we and the children participate in, include, but are not limited to the following.
Indoor activities include: books and story-time, Legos, circle-time, tumbling exercises, Lincoln Logs, Kids-K’nex, music and dancing, dress up, play food, interactive stuffed animals, cars/trucks/planes, arts and crafts, puzzles, flash cards, animals/dinosaurs, trains, musical instruments, balls, dolls and Barbies, various learning toys, musical instruments, various games, Mr. Potato Head, bean bag toss, blocks, beads and string, song games, play dough, coloring, sing along story books, painting, science, board games, puppets, Simon-says, and singing.
Outdoor activities include: climbing, sliding, jumping, running, balls, jump rope, racing, water balloons, parachute, catch, bubbles, follow the leader, squirt bottles, ride-on toys, wagons, tunnels, safe water toys, various games, water table, painting, neighborhood walks, exploring nature/weather, soccer, and yes falling. As you know, children play hard and will get some bumps and bruises from time to time. We do our best to limit the amount of times this occurs, with constant supervision and watchful eyes. Due to the safe environment/toys we have surrounded ourselves with, we hope to prevent any injuries before they can happen. During the summer months (June, July and August) we allow for more outdoor activities and creative art projects.
Weather permitting, we play outdoors every day.
Infants and toddlers sleep in separate rooms. The infants sleep in provider provided cribs, and the toddlers sleep on mats. Our goal is to have the two different age groups (24 months and older, younger than 24 months) sleeping on the same afternoon nap schedule. Nap time for children 18 months and older is during the time between 1:00pm and 3:00pm each day. Typically children 18 months and younger will take a morning nap as well, moving toward a one nap a day schedule between 12 and 18 months. Typically children 6 months and younger may need a third nap during the day, which can be incorporated into their late afternoon schedule.
The State of Colorado requires that all children under the age of five have at least a two hour rest period every day. No child will ever be forced to sleep, however they are encouraged to remain quiet and on their mat during this time.
For the older, toddler age children, sleeping on mats, please send a crib sheet, pillow, and blanket that can be kept at the childcare for your child.
Emergency information is kept on file at the childcare. In case of illness or injury this information will be used to notify you or the person designated by you, of your child’s status.
If your child is injured while at the childcare, first aid will be administered. If treatment by a doctor is necessary, we will make every effort to contact you or the doctor you have chosen to treat your child. In all cases, an injury report is completed, and a copy is given to the parents as well as the Department of Social Services. Authorization for emergency treatment must be signed at the time of enrollment to ensure that in the event of an emergency, we can make sure your child receives the necessary emergency treatment he or she needs.
It is very important that all emergency contact information is kept up to date and correct. Please inform us immediately of any changes to keep your information current. Parents are responsible for all costs involved in emergency medical treatment, including emergency transportation if required.
Note: In case of a serious accident or sudden illness requiring immediate medical attention, the following procedures will be followed.
- A phone call to 911 is made.
- Child’s parents (or emergency contacts) are called.
- Child is separated from the other children and appropriately cared for.\
- Parent, provider, or ambulance takes the child and health records to the doctor or hospital.
KidzTreehouse has written policies and procedures for dealing with emergencies and natural disasters. Evacuation plans are posted in the daycare. In the unlikely event, the children will be evacuated to an emergency location, and you will be notified as soon as possible.
Our emergency location of choice is the tennis court on Fox Run Parkway. A notice will be posted at the childcare with all information on the alternative sight. Directions to the tennis court are as follows: From our house on 107th court turn right out of the cul-de-sac. Make a right on Fox Run Parkway, and the tennis court is two blocks down on your right hand side.
KidzTreehouse is licensed and complies with all applicable licensing regulations and standards. These standards relate to our home, staff, health, safety procedures, nutrition, care giver to child ratios, and record keeping. We believe that these standards are in the best interest of the children. Our home is subject to inspection by state and city health, fire, and licensing officials.
A nonrefundable deposit equal to two weeks of childcare costs is due at time of enrollment. However, do not give us the deposit until you have signed the Parent-Provider Contract/Enrollment application and thoroughly read the parent hand book. Your child’s spot is not secured until we have received both the deposit and the signed Parent-Provider Contract/Enrollment application. The deposit will be credited towards the last two weeks of your child’s enrollment.
So we can provide the best possible care, please feel free to communicate any needs, wants and/or concerns regarding your child. It is only through good parent/provider interaction that good quality nurturing care can be achieved.
For past and present clients: a referral from a client is one of the biggest compliments we can receive. As a special thanks to you, we provide families a $100 gift certificate for each referred child that has successfully enrolled in our daycare. The $100 gift certificate will be given to you after the referred child has attended the daycare through the two week trial period with out gross misconduct on part of the parent, or child. If at the time of the referral we are full and have no more spots available for the child, then the family will be given the option to be put on a waiting list. If in the future when a spot becomes available the family in question takes the spot, then at that time you will be given the $100 gift certificate. If at that time your child no longer attends our daycare, the $100 gift certificate will be mailed to you (so stay in touch).
- All food and drinks must be kept in the kitchen area.
- No playing in the bathroom.
- No coloring on anything but paper.
- Name calling and foul language or yelling is not allowed.
- No hitting, kicking, pushing, pinching, biting, spitting or pulling hair.
- No pulling or picking of plants, grass, trees, or flowers.
- No picking-up, pulling, poking or squeezing of babies.
- All kitchen and bathroom cupboards are off limits to daycare children.
- Take turns and share.
- Help clean up.
- Laugh, smile, play, and be happy.
Children may be enrolled from one month through twelve years of age, regardless of race, creed, or religious beliefs. The following forms are required by the state of Colorado and need to be read, completed and/or signed prior to enrollment:
- Parent Handbook (read)
- Parent-Provider Contract/Enrollment Application (complete/sign/date)
- Child’s Preadmission Health History-Parents Report (complete/sign/date)
- Permission to Administer Form (complete/sign/date)
- Emergency Information/Consent for Medical Treatment (complete/sign/date)
- Parent Directory List Form (complete/sign/date)
- Parents Rights (sign/date)
- Receipt of Parent Notification (sign/date)
- Family Child Care Consumer Awareness Information (read)
- What Are Parents’ Responsibilities? (read)
- Caregiver Background Check Process (read)
- Guidelines for Illnesses Requiring Exclusion (read)
- Making a Smooth Transition into a Family Home Daycare (read)
- Building and Maintaining a Positive Relationship with Your Child’s Provider (read)
- Immunizations Card must be up to Date at Time of Enrollment (supply)
Please send your child clean, dressed appropriately for the activities of the day or for bedtime. Please have them fed and ready, as well as all of your child’s necessary supplies needed.
Please do not send food i.e. (half eaten breakfasts, breakfast bars, candy, etc) or gum with the children.
Please make your goodbye brief (no more than a couple minutes): the longer you prolong departure the harder it gets for both parent and especially for your child. Never leave without telling your child goodbye.
Please be in control of your child during drop-off and pick-up times. No one other than the parent or person designated by you will be allowed to pick up your child without advanced written permission indicating the person’s name and relationship to your child. If there is a court order keeping one parent away from the child, we must have a written note from the custodial parent in our file to that effect. Otherwise, we cannot prevent the non-custodial parent from picking up the child.
It is the parent’s responsibility to provide diapers, wipes, and diaper cream for your child. It is also the parent’s responsibility to check periodically to see if or when your child needs more diapers, wipes, and cream, (not the providers).
Each child has his or her own clearly labeled diaper bin. Diapers are checked frequently, and changed every three hours or more often if required. Diapers containing #2 are changed immediately. The diaper changing tables are cleaned and disinfected between each diaper change, and hand washing of childcare provider and child is performed after each diaper change.
We are more than happy to encourage potty training as long as the child is ready (typically between 2 and 3 years old). The initial start needs to be done at home for at least two weeks with success before it can be effectively started at childcare.
Parents will be required to supply pull-ups and wipes. Children will be allowed to come to childcare in cotton training pants/underwear after they have been accident free for at least two weeks in pull-ups. Communication between parents and the childcare provider is imperative for a successful transition from diapers to toilet.
Each day we provide three nutritious and well balanced meals. We provide morning breakfast at 9:00am, lunch at 12:30pm and afternoon snack at 4:00pm. Milk or juice is served with all the meals and snacks, and water is offered throughout the day.
We also provide baby food for infants. The meals and snacks for each week constantly vary in order to ensure the children receive a well-balanced diet. The children are offered the food, but they will not be forced to eat.
It is our goal to offer nutritious meals and snacks to the children in our care, as nutrition is a vital part of a child’s health. Children need to eat well-balanced meals in order to meet his or her daily energy needs and to help them build a strong body and mind. We know that the good food habits a child develops will help them prevent cavities, iron deficiency anemia, and obesity, etc – all common nutritional problems in young children.
If your child has any particular dietary needs resulting from being a vegetarian, or having allergies, religious beliefs, or non religious beliefs, etc, then we must be informed. Certain meals and different types of foods can usually be substituted in place of, in order to still fulfill the dietary requirements. However, if a viable solution can not be reached between parent and provider then all of the child’s meals and snacks will have to be provided by the parent.
Parents are responsible for supplying the following items: diapers/pull-ups, wipes, diaper creams, tooth brush, weather appropriate clothes and a change of clothes, jacket, shoes that lace-up or Velcro and/or stay on feet (no flip-flops please), pacifier (if needed), and a swimsuit.
We supply and apply sunscreen every day to any child playing outside. For the older children sleeping on a matt: a crib sheet, a blanket, and a pillow are needed. If necessary a comfort object for rest-time, and any thing else your child may need. Your child’s crib sheet, blanket, and pillow should be taken home every Friday and washed and retuned to daycare the following Monday.
There is a good possibility your child will get dirty throughout the day because of food, paint, markers, dirt, bubbles, etc. So please dress your child accordingly for play. We are not responsible for replacing stained or soiled clothing. Furthermore we suggest that you write your child’s name on the tags of their clothing (especially socks and underwear) in order to prevent any clothing mix-ups.
Note: Please periodically check your child’s locker/cubby to make sure they still have all of their necessary items needed at daycare. Further more, as the weather changes throughout the year, so do your child’s items needed at daycare. We greatly appreciate your adherence to this subject, as it helps ours and the children’s day run more smoothly to have all of his or her necessary belongings with them at daycare. This way we can care for your child in the best possible way.